A customer recently asked me… “If POTS lines are going away, how am I going to be able to send and receive faxes? We have regulations that require faxing and some of our customers still prefer fax.” My answer was short and sweet… “atlantech|cloudfax!” Yes, using “the cloud” you can send and receive faxes. atlantech|cloudfax enables business and government to send and receive faxes without on-premises hardware or software. Instead, workers use an email program or web portal to send and receive faxes.
Benefits of atlantech|cloudfax
Affordability
As the cost/benefit analysis was probably done a long time ago, a lot of my customer base has lost sight of how much analog faxing actually costs. Businesses must first invest in printers or multifunction devices with fax features, then balance ongoing costs like:
- Print supplies, like ink, toner, and paper
- Phone connections that cost over $26 per line (and are going away this summer!)
- Labor expenses for the time employees spend standing at the fax machine
- Redundancies between analog fax and email communications
On the flip side, atlantech|cloudfax flexibility and scalability can result in significant savings for your business without compromising fax capabilities or system security. Rather than paying for each phone line, you can invest in a single cloudfax plan that supports multiple fax jobs simultaneously. You'll also reduce your carbon footprint by eliminating the excessive paper waste that accompanies analog fax.
Efficiency
Do you want your employees to stand next to a fax machine and wait for a fax to go through, then pick up the confirmation page, scan it onto their computer, and save it in an unspecified folder they'll hopefully be able to reference down the line? Wouldn’t be easier if faxes came to them in their inbox instead of them getting up and having to go to the fax machine?
Analog fax had it’s moment in the sun but now, it’s a chokepoint across several business workflows. Think about the time wasted waiting for a fax to send or, even worse, waiting for a machine or phone line to open up in the first place.
atlantech|cloudfax boosts efficiency and convenience in addition to seamlessly integrating with the what your employees already use every day—like OneDrive, Teams, Microsoft 365, or SharePoint. Employees can open their email or cloud folders to upload and fax documents any time, anywhere, with the confidence that documents will be sent securely to their destination.
Security
Analog fax's major benefit is the inherent security of not using a digital medium. In the past, I found some of my customers were hesitant to move to digital or cloud fax due to cybersecurity risks. They perceived email or any digital transfer as "less secure" than analog fax over a phone line, and recent spikes in cyberattacks haven't helped alleviate these concerns. But, atlantech|cloudfax transmits across networks via TLS 1.2 encryption, the same encryption standard already in place in popular workforce solutions like Microsoft 365. It also eliminates common security concerns associated with analog fax, such as documents left sitting on an out in the open in a busy office, dropped onto the wrong desk, or pulled from the recycling bin by someone other than their intended audience. atlantech|cloudfax appears on the recipient's secured device, just like an email.
Accessibility
In case you haven’t heard, the Covid 19 pandemic changed how and where many people work. Many employees have gone to hybrid or remote working options, and many organizations operate with distributed teams in several different regions. Analog fax requires in-person hardware, a physical phone line, and printing supplies that often aren't accessible to employees outside of the office.
atlantech|cloudfax is designed for the here and now of remote flexibility. You can provide access to the portal and incorporation it into into operational systems your employees already use and roll out all-digital fax features to every team member with a computer, regardless of location.
atlantech|cloudfax also eliminates the need for phone lines, extensive hardware, and, in some cases, individual user licenses. That means it not only supports your hybrid workforce today, it can also scale rapidly and affordably as your team grows.
Prepare Now for the Retirement of POTS Lines with atlantech|cloudfax
To learn about our cloud-based fax solution before your POTS lines stop working, reach out to our team today.
